HOA Minutes - February 6, 2014

 

 

 

LAKESIDE TOWNHOMES ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

February 6, 2014

 

 

1.     Call to Order

Tom Williams, President of the Lakeside Townhomes Association Board of Directors, called the February 6, 2014 Board meeting  to order at 4:06 p.m.  The Directors met at the offices of Greenacre Properties, Inc, 4131 Gunn Highway, Tampa, FL  33618

 

2.     Attendance

Directors Present:  Tom Williams, Walter Evans, Alan Schneider, David Taylor, and Vicki Glennon

Others Present:  Denise Schek, GPI Community Association Manager; Lisa Dial, CAM, Vice President of Client Relations, Greenacre Properties, Inc.; and Percy J. Legendre, III, CPA, PA, Bashor & Legendre, LLP, 4809 Ehrlich Rd., Suite 203, Tampa, FL  33624

 

3.     Approval of Minutes

Walter Evans moved and Alan Schneider seconded a motion to accept the minutes of the January 14, 2014 Board of Directors meeting as presented.  The motion was unanimously approved.

 

4.      Management Report

 

Denise Schek presented the Management and Financial Reports as provided to Board members for their review prior to the Board of Directors meeting.                                                     

 

5.      New Business

A.    Year-end Financial Reporting

Lisa Dial and Percy Legendre discussed year-end financial reporting with the Directors.  Alan Schneider moved and David Taylor seconded a motion to have a Cash Receipts and Expenditures Report provided to the Association in order to meet minimum financial-reporting legal requirements.  The motion passed with a 3-to-2 majority vote with Taylor, Schneider and Williams voting in favor and Evans and Glennon opposing. 

 

B.     Building Painting

It was moved by David Taylor and seconded by Walter Evans that specifications be completed for bidding on the painting of all homes in the Lakeside Townhomes development and that a contractor be sought to complete the painting job in the dry season of 2014.  The motion carried unanimously.  It is planned that contractors will make presentations regarding this job at the Directors’ March 6, 2014 meeting.

 

C.     Committees

Alan Schneider moved, with a second by David Taylor, to accept the draft presented and edited at this meeting titled “Procedures Governing the Operations of Committees”, as stated below.  The motion was unanimously accepted.

 

Procedures Governing the Operations of Committees

 

The Board of Directors (BOD) may designate an Executive Committee and one or more other committees, each to consist of two or more directors of the Association.  The Board may also appoint other homeowners as members.

 

 

 

The BOD may create an Architectural and Landscaping Review Committee (ALRC) consisting of three or more persons appointed by the Board, or, in the Board’s discretion, the Board from time to time may constitute itself as the ALRC.

 

Other committees shall have such functions and may exercise such powers of the BOD as can be lawfully delegated.  They are subject to the same rules as the Board when the committee will be making a final decision regarding the expenditure of funds.  Funding decisions will be retained by the BOD who may allocate funds for each given project; committees must operate within the parameters provided them by the BOD.  Operation of committees will be in accordance with Florida statutes and the Association By-Laws.

 

Meetings of the committees may be held without notice to the residents of Lakeside Townhomes.  Meetings may be called by any member of the committee thereof upon two-day’s notice of the date, with date, time and place of the meeting being given to each of the other members of such committees.  A majority of the total members of the committee shall constitute a quorum.

 

Committees shall keep regular minutes of proceedings and report the same to the BOD when required.

 

Committees shall act within the requirements and guidance of the Board for each project.  Tasking of the Property Manager or vendors shall be accomplished through the BOD. 

 

It was moved by Walter Evans and seconded by David Taylor that Alan Schneider serve with David Taylor on the Landscape Committee and Vicki Glennon serve with Tom Williams on the Communications Committee.  The motion was accepted unanimously.

 

Alan Schneider seconded David Taylor’s motion stating the Board of Directors as a whole will serve as the Architecture and Landscaping Review Committee.  All voted in favor.

 

David Taylor moved and Alan Schneider seconded a motion directing the Lakeside Townhome attorney to prepare an amendment to Article 7, Section 1, page 9 of the Association By-Laws for approval at the Annual Meeting, said amendment adjusting By-Law language to reflect that one or more of the Association directors serve on each committee, rather than two or more directors serving.  The motion carried unanimously.

 

D.    Utility Audit

Following a motion by Vicki Glennon, with second by Alan Schneider, the Board members voted unanimously to have ICG International Consulting Group perform an audit of Lakeside Townhomes’ electrical usage.

 

6.     Old Business

A.    Vicki Glennon moved and David Taylor seconded a motion to approve an ALRC request submitted by Athena Sunderland regarding her home at 3429 Heards Ferry Dr.  All directors voted in favor of the motion.

 

B.     No further action was taken during the discussion of old business.

 

7.     Adjournment

President Tom Williams adjourned the meeting at 5:55 following David Taylor’s motion and Alan Schneider’s second.  The motion was approved unanimously.

 

 

 

8.     Future Board-Meeting Dates

The next meeting of the Board of Directors will be held Thursday, March 6, at 3 p.m. at the office of Greenacre Properties, Inc., 4131 Gunn Highway, Tampa, FL.

 

Respectfully Submitted,

 

Vicki Glennon, Secretary

 

Approved by _______________________________

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